HIPPOCRATES

GMP Training Management System (TMS) Project of Chengdu Hongji Biotechnology

I.Project Background: Aligning with Industry Trends and Addressing Management Gaps

With the rapid development of the biotechnology industry, relevant regulations and standards are constantly updated, placing higher requirements on enterprises’ quality management and staff training. In its previous development, Chengdu Hongji Biotechnology Co., Ltd. has continuously invested in GMP training; however, the traditional training management model has gradually exposed several issues. For instance, the formulation of training plans lacks systematicness, training resources are scattered and difficult to integrate, and the evaluation of training effects is not accurate enough—failing to comprehensively and timely reflect employees’ learning outcomes and the improvement of their practical operation capabilities. These problems not only affect the quality and efficiency of training but also pose potential risks to the company’s overall GMP compliance.

To better align with industry development trends and ensure the company maintains a leading position in the fierce market competition, Chengdu Hongji Biotechnology Co., Ltd. is determined to introduce Xingdi’s advanced training management concepts and technologies, and build a brand-new GMP training management system, namely the GMP Training Management (TMS) Project.

II. Project Objectives: Focusing Precisely to Comprehensively Enhance Training Effectiveness

The GMP Training Management (TMS) Project of Chengdu Hongji Biotechnology Co., Ltd. has clear and specific objectives. The primary objective is to establish a comprehensive training management platform covering all employees of the company and all GMP-related positions. Through this platform, it aims to achieve the precise formulation of training plans, efficient integration and sharing of training resources, real-time monitoring of the training process, and scientific evaluation of training effects.

Specifically, in terms of training plans, the TMS Project will develop a personalized training course system based on the responsibilities and needs of different positions, ensuring that each employee receives training content closely related to their work. In terms of training resource integration, various resources such as internal expert experience and external professional courses will be organically integrated to break down information silos, enabling employees to easily access the learning materials they need. For training process monitoring, information-based means will be used to track indicators such as employees’ learning progress and participation in real time, so as to identify problems and make adjustments promptly. In the training effect evaluation phase, a diversified evaluation method will be adopted—focusing not only on employees’ mastery of theoretical knowledge but also on the assessment of their practical operation capabilities—to ensure that training can truly translate into the improvement of employees’ work capabilities.

III. Project Implementation: Adopting a Multi-Pronged Approach to Steadily Advance Project Landing

Establishing a Professional Team: The company has selected core members from multiple departments including human resources, quality management, and information technology to form a cross-departmental GMP Training Management (TMS) project team. Team members have clear divisions of labor and collaborate with each other to ensure that all links of the project are professionally controlled and advanced.
Demand Research and Analysis: The project team has gone deep into various departments of the company, conducted face-to-face communications with employees in different positions, and understood their actual training needs, pain points, as well as opinions and suggestions on the existing training management model. At the same time, it has collected training management experiences from other outstanding enterprises in the industry to provide reference for the project design.
System Selection and Customization: Based on the results of demand research, the project team has conducted detailed evaluation and comparison of multiple training management systems on the market. Finally, it selected a TMS with powerful functions, high flexibility, and the ability to meet the company’s specific needs, and carried out customized development according to the company’s actual business processes and GMP training requirements.
Training Resource Integration and Course Development: On the one hand, it has sorted out and optimized the company’s existing training materials, imported them into the TMS, and realized the centralized management and sharing of resources. On the other hand, it has organized internal experts and external professional institutions to develop a series of targeted GMP training courses for the needs of different positions, including various forms such as online courses and offline practical operation courses.
Employee Training and Promotion: Before the launch of the TMS, training on system operation was provided to all employees to ensure they could proficiently use the system for learning and training management. At the same time, through internal promotion channels such as company announcements, internal emails, and WeChat groups, the significance, objectives, and usage methods of the project were widely promoted to improve employees’ participation and enthusiasm.

IV.Project Achievements: Remarkable Results to Boost the Company’s High-Quality Development

Significant Improvement in Training Efficiency: Through the TMS, the time for formulating training plans has been reduced by 60%, and the time for searching and accessing training resources has been reduced by more than 70%. Employees can learn anytime and anywhere via computers or mobile devices, breaking the constraints of time and space, and the training participation rate has increased by 30%.
Notable Enhancement in Training Effects: The diversified training effect evaluation methods have made the evaluation more scientific and accurate. By analyzing the training effect data, the training content and methods have been adjusted in a targeted manner. Employees’ mastery of GMP knowledge has increased by an average of 70%, and compliance-related errors in practical operations have decreased by 95%.
Elevated Quality Management Level: With the improvement of employees’ GMP knowledge and skills, the company’s quality management level in the pharmaceutical production process has been significantly enhanced. The stability of product quality has been strengthened, the product qualification rate has increased by 30%, and the cost increase and market risks caused by quality problems have been effectively reduced.
Promoted Corporate Culture Construction: The implementation of the GMP Training Management (TMS) Project has created a good learning atmosphere and promoted communication and cooperation among employees. Employees’ sense of identity and belonging to the company have been strengthened, further promoting the company’s corporate culture construction.

V.Future Outlook: Continuous Optimization to Lead New Trends in Industry Training

Although the GMP Training Management (TMS) Project implemented by Chengdu Hongji Biotechnology Co., Ltd. with the assistance of Xingdi has achieved remarkable phased results, the company is not satisfied with this. In the future, the company will continue to pay attention to industry development trends and changes in employees’ needs, and continuously optimize and upgrade the TMS. For example, it will introduce artificial intelligence technology to realize personalized recommendation of training content; strengthen cooperation with external training resources to broaden employees’ learning horizons; and further improve the training effect evaluation system to more closely link training achievements with employees’ career development.

Through continuous efforts and innovation, Chengdu Hongji Biotechnology Co., Ltd. is expected to set a new benchmark in the training management field of the biotechnology industry and contribute to the development of the entire industry. It is believed that with the continuous support of the GMP Training Management (TMS) Project, Chengdu Hongji Biotechnology Co., Ltd. will move forward more steadily and further on its future development path, and achieve more brilliant performance!

VII. Associated Solutions

Solution 1: Hippocrates GMP Training Management System (TMS)
Solution 2: Hippocrates GMP Document Management System (DMS)

VIII. Associated Cases

Case 1: GMP Training Management (TMS) Project of Suzhou Fushilai Pharmaceutical Co., Ltd.
Case 2: GMP Training Management (TMS) Project of Shijiazhuang Yiling Pharmaceutical Co., Ltd.