Shanghai Qingping Pharmaceutical Co., Ltd. Implements Traceability Management System

I. Shanghai Qingping Pharmaceutical Co., Ltd.: A Quality Leader in the Pharmaceutical Industry

Shanghai Qingping Pharmaceutical Co., Ltd. (hereinafter referred to as "Qingping Pharmaceutical"), a well-known domestic pharmaceutical enterprise, focuses on the R&D, production and sales of chemical drugs, traditional Chinese medicines and biological products. Relying on its outstanding product quality and strict quality management system, Qingping Pharmaceutical has gained wide recognition in both domestic and international markets. Guided by the core values of "quality-oriented, innovation-driven, and customer-centric", the company is committed to enhancing its core competitiveness through technological innovation and management optimization.

However, with the continuous expansion of the enterprise scale and the intensification of market competition, traditional quality management models have gradually exposed a host of issues. Quality traceability relies on paper-based records, which are not only prone to errors but also make rapid retrieval and analysis difficult. In the event of quality problems, the traceability process is cumbersome and time-consuming, seriously impairing the enterprise’s market response speed and customer satisfaction. To achieve the digital upgrading of quality control and improve the enterprise’s production efficiency and quality management standards, Qingping Pharmaceutical has decided to introduce the advanced Xingdi Traceability Management System, embarking on the journey of digital transformation for quality control.

II. Urgent Need for Digital Transformation of Quality Traceability

Under the traditional quality management model, Qingping Pharmaceutical faces numerous challenges. Quality records depend on manual paper-based documentation, which not only leads to frequent human errors but also hinders rapid retrieval and analysis. Inconsistencies between quality data and information from production, sales and other departments result in difficult quality traceability and low efficiency in problem handling. Furthermore, the inefficiency in statistics and analysis of quality data makes it hard to provide timely and accurate decision support for the enterprise’s management.

To address these issues, Qingping Pharmaceutical has decided to introduce the Hippocrates Traceability Management System, aiming to improve the efficiency and transparency of quality control through digital means. The Xingdi Traceability System organically integrates the enterprise’s quality control processes, enabling real-time information sharing and collaborative management. Through data collection and analysis, the traceability system can monitor quality status in real time, optimize quality processes, reduce operating costs, and bring comprehensive transformations to the enterprise.

III. Hippocrates Traceability System Project: Phased Implementation to Advance Digital Transformation Steadily

(I) Overall Planning Blueprint

The Xingdi Traceability System Project of Qingping Pharmaceutical adopts a strategy of "overall planning and phased implementation", gradually mapping out a clear path for the digital transformation of the enterprise’s quality control.

1. Phase 1: System Planning and Foundation ConstructionThe project team conducted in-depth research on the digital construction of advanced enterprises at home and abroad, and formulated a detailed implementation plan based on the actual needs of Qingping Pharmaceutical. During this phase, the enterprise built the infrastructure of the Xingdi Traceability System, realized the initial connection between quality control equipment and the system, and laid a foundation for the subsequent full-scale application.
2. Phase 2: Implementation and Optimization of Core ModulesIn this phase, the enterprise focused on implementing core modules such as quality data collection, automated traceability recording, and quality analysis. Through the Xingdi Traceability System, quality data can be collected and recorded automatically in real time; traceability records are generated and stored automatically; and the quality analysis function provides real-time quality reports for the enterprise’s management. Meanwhile, the system optimized the quality control process, reducing waiting time and resource waste in the quality traceability process.
3. Phase 3: Comprehensive Integration and In-depth ApplicationThe Xingdi Traceability System achieved comprehensive integration with other existing information systems of the enterprise (such as MES, ERP, and WMS), breaking down information silos and realizing seamless data sharing. By deeply applying the data analysis function of the traceability system, the enterprise can grasp key indicators in the quality control process in real time, providing decision support for the management. In addition, the traceability system also enables full-process traceability of quality control, ensuring transparency and standardization of operations.

(II) Innovation in Core Business Models

Centered on core modules including quality data collection, automated traceability recording, and quality analysis, the Xingdi Traceability System Project promotes the comprehensive upgrading of the enterprise’s quality control.

• Quality Data CollectionThe Xingdi Traceability System enables real-time collection of quality data. Through seamless connection with production equipment and testing equipment, data is automatically transmitted to the system, reducing human errors and improving the accuracy and consistency of data.
• Automated Traceability RecordingThe Xingdi Traceability System automatically generates traceability records, which include information such as production batches, sources of raw materials, key parameters in the production process, and test results. The system supports the export and printing of records, facilitating subsequent audits and traceability.
• Quality AnalysisThe Xingdi Traceability System provides powerful data analysis functions, which can generate real-time quality reports. This helps the enterprise’s management quickly understand the quality status, identify potential problems in a timely manner, and take preventive measures. The system supports multi-dimensional data analysis, providing scientific decision support for the enterprise.

(III) Strong Technical Architecture Support

Based on an advanced digital platform, the Xingdi Traceability System features high customization capabilities and efficient data access capabilities. Adopting a distributed architecture, the system optimizes data storage and access efficiency, and can quickly respond to users’ query needs. Meanwhile, the Xingdi Traceability System supports integration with third-party systems, realizing data sharing and collaborative work across various business links within the enterprise.

IV. Remarkable Results: Comprehensive Improvement of Quality Control Standards

(I) Internal Transformation of the Enterprise

The introduction of the Xingdi Traceability System has brought significant internal changes to Qingping Pharmaceutical:

• Significant Improvement in Operational EfficiencyBy optimizing the quality control process and monitoring quality status in real time, the Xingdi Traceability System has significantly improved the enterprise’s operational efficiency. The time for quality data collection has been reduced by 50%, the time for generating traceability records by 80%, and the time for handling quality problems by 60%.
• Substantial Upgrade in Data Management StandardsThe Xingdi Traceability System has realized centralized management and real-time sharing of enterprise data, with data consistency and accuracy reaching 100%. All departments of the enterprise can obtain the required data in real time, reducing decision-making errors caused by data inconsistencies.
• Full Realization of Paperless OfficeThe application of the Xingdi Traceability System has enabled paperless quality control in the enterprise, reducing the cost of using and managing paper documents. At the same time, the system has improved the accuracy and security of data, avoiding errors caused by manual recording.

(II) Industry Demonstration and Social Impact

The successful implementation of the Xingdi Traceability System Project by Qingping Pharmaceutical has not only brought significant benefits to the enterprise itself but also provided valuable experience for the digital transformation of quality control in the pharmaceutical industry:

• Industry Demonstration EffectAs a quality leader in the pharmaceutical industry, Qingping Pharmaceutical’s successful case has demonstrated the great potential of the Xingdi Traceability System in improving quality control efficiency to peer enterprises, encouraging more enterprises to actively engage in digital transformation.
• Cost Reduction and Efficiency EnhancementThe application of the Xingdi Traceability System has reduced the enterprise’s labor costs and management costs while improving operational efficiency. The enterprise has invested the saved resources into technological R&D and innovation, further enhancing its core competitiveness.

V. Future Outlook: Sustained Innovation to Lead the Industry’s Digital Transformation

The successful implementation of the Xingdi Traceability System has laid a solid foundation for Qingping Pharmaceutical’s digital transformation. However, the enterprise is well aware that digital transformation is a continuous process, and there is still broad room for development in the future.

• Continuous Optimization of System FunctionsQingping Pharmaceutical will continuously optimize the functions of the Xingdi Traceability System according to the needs of business development. For example, it will further improve the data analysis module to achieve more accurate quality prediction and problem early warning; and optimize the traceability process module to realize rapid positioning and handling of quality problems.
• Strengthening Data Analysis CapabilitiesThe enterprise will introduce more advanced data analysis technologies and tools to deeply mine the quality data in the Xingdi Traceability System. Through data analysis, the enterprise can predict potential problems in advance, optimize the quality control process, and further improve operational efficiency.
• Exploring System Integration and CollaborationQingping Pharmaceutical will actively explore the integration of the Xingdi Traceability System with other digital solutions. For instance, integrating with the MES system to realize refined management of the production process; and integrating with the ERP system to achieve in-depth integration of quality data and enterprise resource management.
• Through these continuous efforts, Qingping Pharmaceutical will continue to move forward on the path of digital transformation, advancing towards intelligence and high efficiency. This will not only help the enterprise stand out in the fierce market competition but also provide richer and more valuable experience for the digital transformation of quality control in the pharmaceutical industry, leading the industry towards a more brilliant future.

VI. Related Solutions

1. Hippocrates Traceability System Solution
2. MES System Production Management Solution

VII. Related Cases

1. MES System Project of Shanghai Baigao Polymer Materials Co., Ltd.
2. Hippocrates Traceability System Project of Shanghai Tengrui Pharmaceutical Co., Ltd.