Implementation of Hippocrates Document Management System (DMS) by a Subsidiary of Shanghai Pharmaceuticals Holding Co., Ltd. (a Leading Pharmaceutical Enterprise)

I. Enterprise Introduction

Shanghai Pharmaceuticals Holding Co., Ltd. (Stock Code: 601607.SH, 02607.HK) is a large-scale enterprise group with significant influence in the pharmaceutical industry. Its business covers the entire industrial chain, including pharmaceutical R&D, manufacturing, distribution, and retail, and it holds an important position in both domestic and international pharmaceutical markets.

Shanghai Pharmaceuticals boasts a rich portfolio of pharmaceutical industrial products, spanning chemical pharmaceuticals, traditional Chinese medicines (TCMs), and biological products. In the field of chemical pharmaceuticals, the company focuses on therapeutic areas such as cardiovascular and cerebrovascular diseases, anti-infection, and neuropsychiatry, with a number of best-selling products. In the TCM sector, relying on time-honored brands like Shanghai Pharma Leiyunshang, it inherits and innovates TCM products—classic proprietary TCMs such as Liushen Pills and Shexiang Baoxin Pills are widely recognized by the market for their excellent quality and efficacy. In the field of biological products, the company actively lays out innovative R&D, increases investment, and continuously advances the R&D process of biological products to strive for breakthroughs in this area.

A key chemical pharmaceutical subsidiary under Shanghai Pharmaceuticals Holding Co., Ltd. has a long history and profound cultural heritage. It possesses strong R&D and production capabilities in fields such as neuropsychiatry, cardiovascular diseases, and anti-infection. Its products, including nifedipine controlled-release tablets and paroxetine hydrochloride tablets, enjoy high popularity and market share.

II. Project Background

Under the traditional document management model, the enterprise faced numerous challenges. Document records relied on manually filled paper records, which not only made human errors prone but also hindered quick retrieval and analysis. The efficiency of document circulation was low, with obstacles in communication and collaboration between departments. Moreover, non-standard document change management might lead employees to misuse outdated documents, posing potential risks to pharmaceutical quality.

To address these issues, this wholly-owned subsidiary of Shanghai Pharmaceuticals Holding Co., Ltd. implemented Singdi’s professional Document Management System (DMS) in 2015. Leveraging the robust functional architecture of the DMS, it successfully upgraded its document management model to a new form featuring informatization, intelligence, and high efficiency. In this process, document management efficiency was significantly improved, data management was strengthened, and collaborative office capabilities were notably enhanced—injecting strong momentum and laying a solid foundation for the enterprise’s stable and sustainable development.

III. Hippocrates GMP Document Management System (DMS)

Hippocrates’s Document Management System (DMS) is mainly designed in accordance with the requirements of GMP (Good Manufacturing Practice) document systems for pharmaceutical enterprises. It enables full-lifecycle management and multi-version control of documents throughout all stages, including document drafting, approval, distribution, issuance, training, activation, version upgrade, reissue, printing, review, and obsolescence.

The system provides flexible workflows for creating, approving, and modifying documents and Standard Operating Procedures (SOPs). Its streamlined folder structure and quick access links also help users quickly search for target directories and documents.

IV. Transformation Effects and Value Enhancement from the Implementation of Hippocrates GMP Document Management System (DMS) by the Subsidiary of Shanghai Pharmaceuticals Holding Co., Ltd. (a Leading Enterprise)

After the introduction of Hippocrates’s GMP Document Management System (DMS), the enterprise realized full-lifecycle automation and digitalization of its document management processes.

The enterprise focused on implementing core modules such as document collection, automated document recording, and document analysis. Through the DMS, document data could be collected in real time and recorded automatically; document records were generated and stored automatically; and the document analysis function provided real-time document reports for the enterprise’s management. Meanwhile, the system optimized the document management process, reducing waiting time and resource waste in document management.

Hippocrates’s DMS achieved comprehensive integration with the enterprise’s existing information systems (e.g., ERP, MES), breaking down information silos and enabling seamless data sharing. By deeply applying the data analysis function of the DMS, the enterprise could grasp key indicators in the document management process in real time, providing decision support for management. In addition, Hippocrates’s DMS realized full-process traceability of document management, ensuring the transparency and standardization of operations.

Centered on core modules including document collection, automated document recording, and document analysis, the DMS drove the comprehensive upgrading of the enterprise’s document management. It enabled real-time collection of document data: through seamless connection with production equipment and testing equipment, data was automatically transmitted to the system, reducing human errors and improving data accuracy and consistency. The system supports the export and printing of records, facilitating subsequent review and traceability. At the same time, Hippocrates’s DMS provides powerful data analysis functions, enabling real-time generation of document reports—helping the enterprise’s management quickly understand document status, timely identify potential issues, and take measures. The system supports multi-dimensional data analysis, providing scientific decision support for the enterprise.

V. About Hippocrates

The name "Hippocrates" is a transliteration of "Hippocrates"—the "Father of Medicine" in ancient Greece. Hippocrates (Hippocrates) is a leading digital solution provider in China’s life sciences and healthcare sector. It is committed to helping enterprises in the life sciences field (pharmaceuticals, medical devices, cosmetics, etc.) achieve digital transformation through innovative technologies and products.

Its business covers GMP quality management and digital factory construction, GVP (Good Pharmacovigilance Practice) pharmacovigilance, GCP (Good Clinical Practice) clinical research, and other areas. It has served over 200 clients in China, established overseas branches, and formed cooperative relationships with a number of multinational enterprises.

VI. Relevant Solutions

• Solution 1: Hippocrates GMP Document Management System (DMS)
• Solution 2: Hippocrates GMP Training Management System (TMS)
• Solution 3: Hippocrates GMP Quality Management System (QMS)

VII. Relevant Cases

• Case 1: Hefei Xiaolin GMP Document Management (DMS) Project
• Case 2: Jiangsu Zhiyuan GMP Document Management (DMS) Project